Privacy Policy

Welcome to Karnataka Chief Engineers Forum (“we”, “us”, “our”, “KCEF”). At KarnatakaChiefEngineers.com, we value your privacy and want you to feel confident using our website and engaging with our content. This Privacy Policy describes how we collect, use, store, protect, and disclose your personal data when you visit or interact with our site.

1. Scope & Purpose

  • This Policy applies to all personal data collected through our website, including through forms, registration, contact, cookies, and other interactions.
  • Our goal is to be transparent about how we handle your data, and to comply with applicable laws (including the Indian IT Act and data protection regulations).

2. Information We Collect

We may collect the following types of personal data from users:

  1. Contact Information: Name, email address, phone number (if you provide via a contact form or registration).
  2. Professional Information: Organization, job title, role (for forum membership, networking, etc.).
  3. Technical Data: IP address, browser type and version, operating system, referring/exit pages, and other usage data.
  4. Cookies and Tracking Data: We may use cookies or similar tracking technologies to analyze site usage, remember preferences, and improve user experience.
  5. Communications: Records of any correspondence (e.g., emails), if you contact us.

3. How We Use Your Data

We use the collected data for purposes including:

  • Responding to your queries, feedback, or contact form submissions.
  • Managing forum membership, registration, or events (if applicable).
  • Sending you updates, newsletters, or forum announcements (only with your consent).
  • Analyzing website usage to improve our content, services, and user experience.
  • Ensuring security, detecting abuse, or preventing fraud.
  • Complying with legal obligations.

4. Legal Basis for Processing

We will process personal data based on one or more of the following:

  • Consent: When you explicitly allow us to collect and use your data (for instance, when signing up for newsletters or registering).
  • Legitimate Interest: For managing and improving our website, providing forum services, maintaining security, and ensuring smooth operations.
  • Legal Obligation: When required to comply with applicable laws, regulations, or governmental requests.

5. Data Sharing & Disclosure

We do not share your personal data with third parties, except in the following cases:

  • Service Providers: We may use third-party vendors (e.g., hosting, analytics, email) to help us run our website. These providers only have access to the data necessary to perform their functions, and they are contractually bound to protect it.
  • Legal Requirements: We may disclose your data if required by law, or to comply with legal process (e.g., court order, government request).
  • Business Transfers: If our forum is ever involved in a merger, acquisition, or asset sale, your data might be transferred — subject to confidentiality protections.

6. Data Retention

  • We will retain your personal data only for as long as necessary to fulfill the purposes described in this Policy, or as required by law.
  • When we no longer need your data, we will securely delete or anonymize it.

7. Security

We take appropriate technical and organizational measures to safeguard your personal data. These measures include:

  • Secure servers and encrypted connections (HTTPS)
  • Access controls to restrict data to authorized personnel
  • Regular security reviews and updates

However, please note that no method of transmission over the Internet or storage is 100% secure — so we cannot guarantee absolute security.

8. Your Rights

Depending on applicable laws, you may have the following rights regarding your personal data:

  1. Right to Access: You can request a copy of the personal data we hold about you.
  2. Right to Correction: You can ask us to correct or update any inaccurate or incomplete personal data.
  3. Right to Deletion / Erasure: You may request us to delete your personal data, subject to certain legal exceptions.
  4. Right to Object or Restrict: To certain kinds of processing (e.g., marketing, analytics) where applicable.
  5. Right to Withdraw Consent: If you have given consent, you can withdraw it anytime, and we will stop using your data on that basis.

To exercise any of these rights, please contact us using the details in the “Contact Us” section below.

9. Cookies & Tracking

  • We use cookies / similar technologies to understand site usage, improve performance, and remember user preferences.
  • You can disable cookies in your browser settings, but this may affect website functionality.
  • Our cookie usage may include: essential cookies (for site operation), analytics cookies (to measure usage), and preference cookies (to remember your settings).

10. Changes to This Policy

  • We may update this Privacy Policy as our practices, technology, or legal obligations change.
  • When we make significant changes, we will update the Effective Date at the top of this policy and, where appropriate, notify users (e.g., via email or website notice).
  • We encourage you to review this page periodically to stay informed.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, or want to exercise your data rights, please reach out to:

Karnataka Chief Engineers Forum
Email: info@karnatakachiefengineersforum.com

12. Governing Law

This Privacy Policy is governed by the laws of India, and any dispute arising from it will be subject to the jurisdiction of competent courts in [City, Karnataka / India].

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